Film & Photo Permit

Application Information

Filming Permits are Required For:
A company, institution, group or individual conducting filming on HVP land. This includes feature or short films, television, advertisements, news and current affairs, corporate or educational videos, documentaries and student films.

Filming permits are not required for:
Filming for personal interest of an amateur nature, or when an event permit has been issued.

Filming Permits are unlikely to be issued when:
The proposed filming activity is,

Unsafe or illegal

Likely to substantially limit the experiences and enjoyment of the plantation for visitors or other operators;

Causes an unacceptable impact on natural or built environment assets;

Will coincide with other activities or event already planned or expected to occur at the same time and place or are incompatible with these activities;

Will involve access to areas normally limited to commercial forest operations or closed for safety reasons;
Portray activities that are not generally permitted or appropriate in the plantation;

Inadequate time (less than three weeks) has been provided to assess the application.

Film & Photo Permit

Remember – these are working plantations – you are responsible for your own safety and enter at your own risk.

Terms of Permit

The Permit is non-transferable and valid until the ‘end date’ specified in the Application Form, unless otherwise agreed in writing by the parties.

HVP may cancel or suspend this permit at any time for safety, fire, conservation or operational requirements.
The Permit Holder must produce the permit on request from a HVP staff member.

Additional Event Permit Conditions

Do:

Follow directions displayed on signs and instructions from HVP staff or operators at all times.

Monitor HVP’s Facebook page prior to any access for notifications of local plantation closures.

Wear and use appropriate protective equipment accepted as standard for your activity.

Follow the accepted standard safe operating procedures for your activity.

Do not:

Enter any forestry operation work zone.

Allow general public access or spectators as part of the activity unless explicitly requested and assessed as part of the Activity Plan.

Further Health and Safety Obligations

Prior to commencing any event or activity the Permit Holder must:

Present an Activity Plan to HVP’s satisfaction that includes a map, risk assessment and procedures for minimising risk.

Inspect the Proposed Area for Use to ensure you are satisfied the area is safe to conduct your activities.
Provide a safety management system to HVP’s satisfaction.

Ensure that risks to health and safety are eliminated or reduced as far as reasonably possible.

Whilst on HVP land you are responsible for safety in the ‘proposed area for use’ specified in the Film & Photo Application Form and you must ensure that you, your employees, agents, servants, contractors, subcontractors and their workers comply with all relevant provisions of the Occupational Health & Safety Act 2004 (Vic) and any regulations, guidelines or codes of practice issued thereunder.

Financial
All Film & Photo permits will attract a fee; the fee will be reflective of the type of activity, the duration and participant numbers and the Permit Holder (s) status as either a community or commercial operator.

All fees are due within 14 days of invoice.

HVP will not consider your application if you have any outstanding fees.

You agree to reimburse HVP, on request, for any damage attributable to your activities.

Insurance
The Permit Holder must demonstrate evidence of public liability insurance for no less than $10,000,000, and Work Cover insurance where applicable. The insurances must cover HVP, the Permit Holder and all sub-contractors employed by the Permit Holder in relation to the activities documented under this permit. The insurances must be effected with a reputable insurer and must be maintained until the event activities have been completed.

Warranty and Indemnity

The Permit Holder acknowledges that accessing HVP land for an Event activity may be dangerous and warrant that HVP, its officers, employees, agents and contractors are (to the maximum extent permissible at law) not liable to the Permit Holder (or any member of its group), its related entities, dependants or legal representatives for any personal or property damage suffered by the Permit Holder.

You the Permit Holder indemnify and agrees to keep HVP, its officers, employees, agents and contractors indemnified against any loss or damage HVP may suffer arising out of your negligence or breach of these terms and conditions.

The above conditions are for your safety and we appreciate your co-operation. Please enjoy your visit and remain safe.